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Discover the best FP&A software for managing cloud spend, budgeting and forecasting, payroll processing, accounting, and more.
FP&A tools can help your business assess, plan, and budget business activities more effectively. The tools help by automating a lot of the work involved, helping you tell where you could be losing money, and revealing additional revenue streams you can capitalize on.
At a time when SaaS competition is at an all-time high, you need all the advantages at your disposal to deliver the most value at the least cost. This can help you improve your margins, attract more investors, and generate enough profits to fund your growth.
In this FP&A software guide, we’ll share solutions to help you address different areas of your SaaS business, including cloud cost optimization, accounting, payroll, budgeting, and forecasting.
Table Of Contents
FP&A is a set of financial practices that include analysis, planning, budgeting, and forecasting, which explain financial performance and uncover opportunities for growth.
Financial planning and analysis goes beyond simply keeping records to examining why a company’s finances are the way they are and what that would look like in the future.
FP&A teams analyze economic and industry trends, assess past financial performance, and seek to anticipate challenges before they arise, with the goal of forecasting and influencing the future financial performance of the company.
FP&A differs from traditional finance in that it takes a more strategic approach using current data, whereas traditional finance relies on historical data to tell the current financial health of the organization.
Finance has traditionally focused on tasks like recordkeeping, accounting, financial compliance, and payroll.
Meanwhile, FP&A teams review the entire financial activities of a company and create a financial roadmap. Often, the team works with other teams, such as improving cost-efficiency with engineering and product, to attain company-wide financial goals.
Take FP&A analysts at a SaaS company, for example.
FP&A analysts typically report to the Chief Financial Officer (CFO), the person ultimately responsible for managing an organization's financial health.
The FP&A process does have a lot to do with traditional financial activities. But FP&A work involves more scenario planning, financial modeling, cost efficiency analyses, capital allocation (instead of just capital reporting), and uncovering new income streams.
Here’s the process real quick.
Here are some of the best FP&A tools for SaaS companies (we’ve organized them in categories) you can use as well.
With more software and tech companies building in the cloud, cloud cost optimization has become an increasingly crucial issue. Although cloud providers like AWS provide flexibility and easy scaling, cloud cost visibility remains rather hazy.
In addition, Kubernetes, shared costs in multi-tenant applications, and non-taggable AWS spend can all complicate cost allocation. The following cloud cost optimization tools will help you collect, understand, and act on your cloud costs.
CloudZero is a full-fledged cloud cost intelligence platform for SaaS and tech brands.
With CloudZero, FP&A and finance teams can easily understand unit costs to inform business decisions — like how to price different tiers or which features to include in each tier.
They can also tell what and who is driving their cloud spend and why.
Unlike most cloud cost management tools, CloudZero translates cloud metrics into actionable cost insights that connect to your daily business activities. Check this out:
Using CloudZero AnyCost, you see your cloud costs across AWS, Azure, GCP, Snowflake, Kubernetes, and more. You can tell who, what, and why your costs are changing, empowering you to tell where you can optimize costs or increase investment to improve ROI. Schedule a demo here to see CloudZero in action.
Pricing: Custom to your cloud environment
ProsperOps is a cloud financial management tool for companies using Amazon Web Services (AWS). FP&A teams use ProsperOps to help them leverage discount programs on AWS, like Savings Plans and Reserved Instances (RIs), by committing to use specific resources over one or three years.
The tool automatically creates, manages, and optimizes a range of Savings Plans and RIs on your behalf, dynamically adapting them to your cloud environment changes, every hour. By doing this, you can derisk commitments to use specific AWS services and resources over the duration of the contract, even if your consumption patterns change.
Pricing: ProsperOps charges a percentage of the savings it generates for you
Kubecost targets teams that run Kubernetes with a set of K8s cost allocation, monitoring, governance, and optimization tools. With KubeCost, you can break down costs by various Kubernetes concepts, like namespace, service, and deployment, in a cloud or on-premises Kubernetes infrastructure.
You can also chargeback or showback costs based on organizational concepts like team, application, project, environment, or department. In addition, you can get recurring cost reports, with costs broken down by namespace, to track trends and efficiency.
Pricing: Team (Free), Business ($449/month - 100 nodes), Enterprise (Upon Request)
Using tools like the Intelligent Cloud Auto Stopping feature, Harness Cloud Cost Management (HCCM) helps you control costs by dynamically shutting down idle resources. It also provides a Cloud Cost BI solution where you can monitor data, resources, databases, and other usage data.
HCCM helps FP&A analysts schedule cloud financial reports, create custom notifications and alerts, and practice cost allocation in the cloud. The platform supports several major cloud services, including AWS, Kubernetes, and Jenkins.
Pricing: Upon Request
As noted earlier, FP&A covers a lot of traditional financial activities. They do this to gather accurate financial performance data to inform future plans. Here are several accounting software solutions you can look into for your FP&A work.
QuickBooks helps small and medium businesses collect, consolidate, and analyze business financial performance in one place.
It is a full-featured package, complete with tools for accounting, invoicing, payroll, inventory, and tax filing. It also handles budgeting, payment processing, expense management, as well as bank account management and reconciliation. Better yet, you can manage your accounts receivable and accounts payable via Quickbooks online.
Pricing: Simple Start ($8/month), Essential ($12.50/month), Plus ($17/month)
NetSuite Cloud Accounting offers businesses of all sizes a comprehensive accounting solution. With NetSuite, finance leaders can generate rich and interactive reports of their overall accounting and financial performance.
Using rules-based accounting simplifies the data entry process, making it more efficient, but NetSuite can also automate and streamline the A/P and A/R processes as well as manage local and international taxes.
Pricing: Upon Request
Better financial planning and forecasting begin with budgeting. A budget serves as a yardstick for comparing performance in the future.
A budget is itself a forecasting tool, but you can also generate individual forecasting reports, such as cash flow forecasts, forecasted income statements, CAPEX budgets, etc. The data from the budget is carried forward to these individual reports.
The following budgeting and forecasting solutions can help your FP&A team.
While many advanced FP&A platforms take weeks to get started on, additional consulting, and constant management, Cube delivers a powerful solution in an intuitive package.
Cube includes enterprise-grade financial modeling, security, consolidation, and validation on the fly. It also collects data from multiple sources, including ERP, CRM, and HRIS sources.
It promises your team will be up and running within 10 days, with full compatibility with your favorite financial management tools (including Excel, Salesforce, Tableau, Xero, Snowflake, and Quickbooks).
Pricing: Starts at $1,250/month for 2 contributors and 2 admins, unlimited scenarios, and integrations with ERPs, etc.
Vena Budgeting & Forecasting software speeds up your budget creation process by automating tasks, enabling data consolidation, providing templates, and streamlining FP&A workflows. With Vena, you can identify key cost drivers for your various business units and create budgets using that information.
Perhaps the best thing about Vena is its Excel-based interface. Since Excel is used by almost all financial experts, Vena can be a breeze to use. Using a single source of truth, Vena can create a real-time, long-term forecast, and finance teams can then analyze the forecast in-depth and take timely actions.
Pricing: Upon Request
Anaplan designed its financial planning and analysis solution to help medium and large businesses leverage complex FP&A workflows.
Its Corporate Financial Planning and Analysis (FP&A) tool facilitates multiple scenarios forecasting on a rolling basis. Alongside Anaplan’s other enterprise-wide financial solutions, you can consolidate, sync, validate, and analyze large amounts of data connected to a single source of truth.
Anaplan also enables your team to use enterprise formulas to create scalable financial models and collaborate across your business units in real-time.
Pricing: Custom pricing
Workday is a popular enterprise-level, financial planning platform. Its enterprise management cloud approach covers financial, operational, workforce, and sales planning.
To power these areas, Workday provides a set of tools to create simple to complex models, workflows, and reporting/analytics.
Pricing: Contact sales
The following tools combine financial management processes with modern, collaborative, and cloud-based planning workflows for finance professionals.
Datarails aims to help FP&A analysts maintain their Excel financial models while automating and improving them. Datarails integrates with many of the major accounting, ERP, CRM, and data warehouse solutions available today.
After consolidating and validating your data, you decide if you want to keep rows and columns or use a dashboard to view and share your FP&A insights with stakeholders. Either way, you can quickly zoom into your data to answer specific questions in real-time.
Pricing: Custom pricing
With this feature-rich platform, you can seamlessly integrate business and financial planning. Besides scenario analysis, Planful emphasizes continuous planning, forecasting, and reporting for marketing, HR, accounting, and FP&A teams.
Planful automates financial planning workflows, enables collaboration across departments, and is highly scalable for large organizations.
Pricing: Upon request by use case
Board offers a package of software modules and capabilities. Your team can leverage the tools for analytics, business intelligence, and performance management. Predictive analytics, dashboards, reports, data discovery, and scorecards are among its core modules.
You can integrate Board seamlessly with systems like SAP ERP, Microsoft Azure, SQL databases, and data presentation tools.
Pricing: Upon request
Payroll processing software helps finance teams process employees' payrolls, as well as ensure compliance and timely tax filings. They also facilitate tax planning by keeping track of tax credits and deferred tax payments.
Gusto packs a ton of payroll features, including talent, employee benefits, and time/attendance management. Besides, the payroll processing platform also tracks, files, and pays related payroll taxes.
Gusto's auto calculations eliminate errors, and its integrations with major accounting software help financial leaders review, analyze, and plan their finances with precision. Moreover, your team can create reports on tax credits and tax deferrals to keep track of savings.
Pricing: Core ($39/month + $6 per person), Complete ($39/month + $12 per person), Concierge ($149/month + $12 per person)
ADP Payroll is an online platform that offers payroll processing services to small, medium, and even large-sized businesses.
ADP also tracks taxes and relevant credits available on behalf of employees. Besides, ADP Payroll includes tools for computing and planning retirement, insurance, and professional employee organization (PEO) tasks.
Pricing: Upon Request
As today's business environment becomes increasingly turbulent, you need to be able to adapt quickly based on data — not speculation. It's hard to keep up with cloud financials when you have no idea what, who, or why your costs keep fluctuating.
Rather, you want to know precisely where you could be losing money. It's also important to identify what could happen if you increased or decreased investments in a particular area.
Few cloud financial management systems can do that since most just show your total costs and averages, not precisely what you spent on each service, customer, team, product feature, project, etc. But CloudZero does – across AWS, Azure, GCP, Snowflake, and more platforms, too.
Cody Slingerland, a FinOps certified practitioner, is an avid content creator with over 10 years of experience creating content for SaaS and technology companies. Cody collaborates with internal team members and subject matter experts to create expert-written content on the CloudZero blog.
CloudZero is the only solution that enables you to allocate 100% of your spend in hours — so you can align everyone around cost dimensions that matter to your business.